Gmail helps you stay organized by collecting and organizing your mail, important documents, and events. Gmail is user-friendly and gives the luxury to be available on all your devices. Gmail has a plethora of features in its basket. Features you don’t know about and are easily overlooked settings.
Gmail practically requires an awakening exploration by users to become familiar with the many underappreciated features and to make sure they take advantage of everything Gmail has to offer. You are about to receive 12 hidden gems to make your corporate routine like never before.
Gmail’s 12 most helpful yet least striking settings:
1. Customize default snooze time in Gmail:
Gmail allows you to put a snooze time on your emails but you may be unaware of the fact that you can customize the default times for email snoozing in Gmail. Gmail does not keep this setting within itself but you have to head towards Google Keep for the same. Open Keep’s setting and search for reminder defaults, set your default timings, and save.
2. Move from message to message in a blink:
Gmail’s advanced tab option lets you ditch the typical procedure and it automatically takes you to the next or the previous email in your list as soon as you archive or deletes a conversation, instead of the typical procedure. It can be accessed in Gmail’s desktop version and on android but no such option seems to be present on iOS, unfortunately.
3. No click for first 100:
This Gmail setting lets you say bye to repetitive clicking to read more mails. In the Gmail website’s general tab settings you can change the option for Maximum page size. It will enable you to view 100 mails per page than the default 50.
4. Gmail Inbox in chronological order:
To avoid inappropriate sequencing of mails and to put restore to your Gmail mobile inbox, disable Bundling of Top Email. This Gmail feature is available in both Android and iOS and will restore a chronological order in your inbox.
5. Write in a bigger space:
If you find yourself preferring a more full-screen writing experience then open the Gmail website, start a new message then click the three-dot menu icon in the lower-right corner. Select Default to full screen. Start another new message, and your message window will now always open up front and centre, enjoy more room to write.
6. Send and archive a mail just in one step:
Gmail has a convenient step-saver that lets you perform sending and archiving a mail, in two in one button. In Gmail, settings look for the ‘Send and Archive’ option and change it to ‘Show Send & Archive button in reply’ to enable it. You can also press control and enter at the same time to make it work.
7. Nudge free experience:
Gmail’s habit of nudging or reminding you to reply or follow up on emails that have been waiting in your inbox for a while. It may be a useful option for some but can be inconvenient to others.
Gmail gives two associated options in the General tab of the Gmail website’s settings:
- Nudges related to emails you might have forgotten to respond to and
- Nudges related to emails you might need to follow up on.
You can choose to disable both the nudges or as per your liking.
8. Hide the unwanted Gmail Labels:
Gmail labels can get cluttered and there’s only a handful that you interact with regularly. You can choose which label to keep in front and which to hide. Make your Gmail meaningfully easier by hiding away the labels you don’t use regularly. Go to the Labels tab in the Gmail website’s settings. There, you’ll see a list of all your available labels, along with the ability to set any label as hidden.
9. Undo Send in maximum 30:
Undo Send gives you 5 seconds to decide, which isn’t much at all, especially when potential errors are involved in your email. You can boost your Undo send buffer from 5 seconds to 30 seconds in general settings of the Gmail website, which gives plenty of time to make a call.
10. Undo Send on Gmail mobile:
In the Gmail mobile application open General settings and scroll to the bottom of the screen, you’ll find three off-by-default options:
- Confirm before deleting
- Confirm before archiving and
- Confirm before sending
Check the box you want to.
11. Swipe your mail away:
Archiving, deleting, marking as read or unread, or snoozing a mail is a swipe away. In the Gmail Android app, open General settings and select Swipe actions. Then you’ll be one tap away from picking whatever action you want for your mails. iOS users can also enjoy this Gmail feature.
12. Let Gmail show personal indicators:
Gmail can give you a better perspective of mails that are addressed directly to you rather than in bulk. Gmail’s ‘Personal level indicators’ option within the General tab setting in the desktop site gives an option of ‘Show indicators’ by enabling that you’ll start seeing single arrows next to mails sent specifically to your address and double arrows next to emails sent only to you.
Gmail is a feature-rich application and these 12 incredibly useful Gmail settings and features will make your life meaningfully easier.